Job opportunities at the Joffrey

The Joffrey Ballet is committed to providing equal opportunity employment opportunities to candidates and employees without regard to race, religion, creed, age, sex, height, weight, marital status, disability unrelated to an individual's ability to perform adequately, national origin citizenship, ancestry, or any other characteristic protected by law.

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Development Assistant

DEPARTMENT: Development  
REPORTS TO:  Chief Development Officer
STATUS: Exempt
SECURITY BACKGROUND CHECK: Required
EDUCATION: Undergraduate degree required.

EXPERIENCE: Extensive knowledge with non-profit fundraising models and database policies and procedures. Proficiency and technical expertise with Microsoft Office (Excel, Word and Power Point) and Blackbaud Raiser’s Edge required. Candidates must possess excellent written and oral communications, ability to manage multiple projects, presentation skills, sense of humor and team spirit.

WORK SCHEDULE: Monday through Friday, 8:30 am to 5 pm, with additional hours as required for special events, meetings, some performances.

APPLICABLE PHYSICAL CAPABILITIES: General mobility in office areas.  Ability to operate data processing and other office equipment.


MAJOR ACCOUNTABILITIES

The Development Assistant reports directly to the chief development officer and is responsible for the gift recording and acknowledgement process, updating and maintaining the database (Raiser’s Edge), producing development reports, reconciling with the finance department, producing mailing and emailing lists and analyzing results and trends. The Development Assistant works closely with all other members of the development department and staff members in other departments of the ballet, as needed.

DUTIES AND RESPONSIBILITIES

• The Assistant is responsible for the proper acceptance, tracking, recording, reporting and acknowledging of gifts and pledges in accordance with Joffrey policy, state and federal laws, and IRS regulations.
• Adhering to the Joffrey ‘s 48 hour turn-around receipt/acknowledgement policy, the Assistant will track all fundraising campaigns and special events, prepare and personalize all thank you letters, administer the status of outstanding pledges and coordinate pledge payments in a timely manner.  Report pledge payment activity to the chief development officer and appropriate development managers.
• Provide accurate and sufficient back-up information on all gifts, pledges, pledge payments, and stock transfers as appropriate.
• Create and execute template queries, complex special queries, exports and reports.
• Maintain the database including import of new constituents, attribute management for all areas including constituency, donor status and subscriber information as well as regular update and data cleansing.
• Serve as the primary manager of the Raiser’s Edge database software to administer user accounts, train development staff in correct usage of the database, revise and maintain the Raiser’s Edge policy and procedure manual including record creation, gift processing, and attribute and action management.
• Establish and maintain links between Raiser’s Edge and Financial Edge that will enable more efficient gift entry and financial reconciliation with the finance department.
• Produce mailing and emailing segmentation lists for annual fundraising programs.  Ensure overall integrity of the data and work with Individual Giving Manager to execute the programs.
• Produce mailing lists for event invitations, track ticket and table purchases and contributions, import solicitors’ contacts, and monitor solicitor progress.
• Prepare a variety of reports including weekly income statement to analyze effectiveness of fundraising programs and strategies for the annual fund, special events, special campaigns and initiatives, and for cultivation and solicitation purposes.
• Produce donor listings for donor recognition in Playbills, event programs, website and other types of publications.
• Manage the process for cash and patron data collection at the theater and event venues to include Donor Table donations, raffles, event ticket purchases and silent and live auctions.
• Serve as the primary contact with donors, development, finance, marketing and artistic staff to answer gift-related questions and/or resolve gift-related problems.
• Serve as the primary contact with vendors for services related to database and money transactions including Blackbaud (Raiser’s Edge), TRG (eMerge online), Patron Technology (online donations), BluePay (credit card transactions), and Merrill Lynch (stock transfers).
• Organize, coordinate and maintain the integrity of the hardcopy filing system.

Interested candidates should submit a resume and cover letter directly addressing the responsibilities of the position and the candidate’s skills and experiences in similar positions. Application materials should be emailed to hr [at] joffrey [dot] org.

The Joffrey Ballet is an equal opportunity employer.

Individual Giving Manager

The Joffrey Ballet, located at 10 East Randolph, is seeking an Individual Giving Manager. The Joffrey Ballet is a world-class, Chicago-based ballet company and dance education organization committed to artistic excellence and innovation, presenting a unique repertoire encompassing masterpieces of the past and cutting-edge works. The Joffrey is committed to providing arts education and accessible dance training through the Joffrey Academy of Dance and Community Engagement programs.

Reporting to the Chief Development Officer, the Individual Giving Manager is responsible for the identification, cultivation and solicitation of gifts ranging from $1 to $9,999 to the Joffrey from individuals. The person in this position will plan, implement and manage all fundraising activities to support the Joffrey’s annual fund related to the Joffrey Circle, Friends of the Joffrey, and the Joffrey Auxiliary Board, including direct mail appeals, online and email appeals, fundraising and cultivation events, and the stewardship program for these donor groups. The successful candidate will have a demonstrated track record of building and sustaining strong individual giving programs and exceptional people skills including organizing, leading and inspiring volunteer committee members.

Excellent writing, strategic and technical skills are required along with direct experience working with Raisers Edge. The ability to work successfully in a fast paced, multi-channeled environment is essential. An undergraduate degree is required, plus 3 to 5 years success in individual giving programs. Performing arts experience is a plus.

Interested candidates should send a resume, salary history, and a cover letter directly addressing the position and how their skills and experience align with the description of the Individual Giving Manager opportunity. Send your materials to the Human Resource Administrator at hr [at] joffrey [dot] org. Salary history must be included to be considered for the position. Salary is commensurate with experience and there is an excellent benefits package. The Joffrey Ballet is an equal opportunity employer.

Subscription Sales

Do YOU have what it takes to work with Chicago’s Internationally acclaimed Joffrey Ballet?

Our Subscription Sales Manager is looking for several interesting, creative individuals to work
as telephone sales agents for the 2013-2014 Sales Campaign. This team is responsible for increasing revenue by growing The Joffrey Season Ticket Holder base. You will converse with current Joffrey subscribers, recent single ticket purchasers, donors and other patrons of the Arts.

If you are well spoken, task-oriented, have an optimistic attitude and demonstrate a good aptitude for selling…this could be the employment opportunity for you. Basic computer skills required. An appreciation of the Performing Arts and/or experience in telemarketing, sales or marketing are a plus. All positions are part-time, temporary (afternoons or evenings + Saturday mornings).

Call (312) 386-8960. Leave a clear, brief message telling us why you qualify for a position on the team. State your phone number twice. Your call will be returned within 24 hours.
DO NOT SEND RESUMES!

Graphic Design Intern


POSITION DESCRIPTION
The Joffrey Ballet is looking for a multi-talented, energetic graphic design intern to join our team. This is an exciting opportunity to work with a world-renowned company at the inception of the creative process through production. This is an unpaid internship. Credit hours are available.

RESPONSIBILITIES
Responsibilities include graphics work that integrates with marketing department's publicity materials. This position will involve working with the Graphic Production Manager to implement design for The Joffrey Ballet and the Joffrey Academy of Dance, Official School of The Joffrey Ballet.

DESIRED SKILL & EXPERIENCE
2+ years in graphic design program Experience using Adobe CS. Photoshop, Illustrator, InDesign a must. Candidate must have a strong understanding of design concepts and vocabulary, be highly organized, and be available 12-18 hours a week. Candidate must be comfortable working in a team environment and be able to manage time appropriately and handle high-pressure situations. It's important to be a creative, critical thinker, and embrace new technology and workflows.

SUBMISSION REQUIREMENTS
Please include a cover letter including your work and school experience and a resume and links to portfolio or projects you've worked on along with a note explaining your role on those projects.

CONTACT INFORMATION
The Joffrey Ballet Human Resources
Joffrey Tower
10 East Randolph
Chicago, IL 60601
hr [at] joffrey [dot] org

Development Internship

The Joffrey Ballet, located at 10 East Randolph, is looking for three interns for the Development Department. These are unpaid internships. School credit can be arranged for current university students.

 

The Development Department is responsible for raising contributed revenue which represents approximately 50 percent of the total revenue realized each fiscal year. Contributed revenue comes from individuals, corporations, foundations, government sources and special events and in this fiscal year will total more than $6 million. Members of the development staff interact regularly with members of the Ballet’s three boards – the Board of Directors (the governing body of the institution), the Women’s Board and the Joffrey Auxiliary Board.

 

An internship with the Joffrey offers valuable experience working in the vibrant and exciting environment of one of the top ballet companies in the country. Development Interns will gain an excellent over-view of nonprofit fundraising, donor communications, hands on experience with volunteer board members and special events, experience with the Joffrey’s donor database management software, Raisers Edge, and much more.

 

The Development Department is seeking three interns who have a high attention to detail, strong organizational skills, are self-motivated and team players. One intern will focus on several areas of development and be assigned special projects as they come up. The other two interns will focus on special events. These internships are available immediately and will conclude in late May or early June.

 

The work environment at the Joffrey is fun and supportive while at the same time there are constant demands and frequent interruptions that must be attended to. There will be many opportunities to interact and partner with every member of the Development Team as well as interact with members of other departments of the Joffrey.

 

The General Development Intern will work on several large projects that support a specific area of fundraising: direct mail, major donors, corporate or foundation relations, research, etc. Activities may include preparing materials for solicitations, meetings and events, data entry and analysis and donor stewardship.

 

The Special Events interns will work on Joffrey’s Spring Gala which raises $1 million annually, the Joffrey Auxiliary Board’s primary fundraising event, Opening Night Dinners and Joffrey Circle Salons plus other development activities as assigned. Each intern will have a particular event focus and will be responsible for several specific areas related to that event such as assisting with the silent auction, art procurement and sale, developing materials and meeting follow-up.

 

The intern will be supervised by the Chief Development Officer at The Joffrey Ballet with the Director of Special Events supervising the events interns day-to-day. Applicants should submit a resume and cover letter stating the internship(s) of interest and the dates/hours the applicant is available to work to Human Resource Administrator at hr [at] joffrey [dot] org.

Academy Intern

 

POSITION DESCRIPTION:
The Academy Intern is primarily responsible for assisting with special projects and day to day operations related to the Joffrey Academy of Dance.

The Academy Intern works directly with the Academy Managing Director on all projects. This position also interfaces regularly with the Academy Artistic Directors, all full-time and part-time staff and faculty involved in the educational programs, and occasionally interfaces with staff in the other departments at the Joffrey. The Academy Intern assists at Academy performances, productions and auditions (e.g. Academy winter/spring productions, year-end presentations, auditions, etc.).

Reports to: Academy Managing Director

Department: Academy

 

ESSENTIAL RESPONSIBILITIES:

  • Help coordinate, organize, market and facilitate communications relating to the National Audition Tour for summer programs and Trainee program
  • Complete research projects for the Academy
  • Assist with Nutcracker Children’s Cast production and Choreographers of Color Award performance
  • Update all written materials from previous years’ programs
  • Interview Trainees for Blog posts and social media content
  • Assist Academy staff with day to day operations, including o Preparing for performances by creating programs, organizing costumes, etc.

                    *Helping to process registrations and following up with families about specific registration questions 
                    *Creating memos and flyers to help advertise classes and boost registration/enrollment o Helping to prepare for meetings and events by organizing materials, taking RSVPs, coordinating with the facilities manager to prepare the space 
                    *Assisting with communications and answering parent/student questions
                    *Assisting with events throughout the term as needed

  • Fill in at the reception desk as needed

 

The Academy Intern position is a part-time, unpaid opportunity. Interns receive complimentary open classes at the Joffrey Academy of Dance, and the opportunity to attend Academy and Company performances. School credit can be arranged for current university students.

 

CONTACT INFORMATION
The Joffrey Ballet Human Resources
Joffrey Tower
10 East Randolph
Chicago, IL 60601
hr [at] joffrey [dot] org

 
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The Joffrey Ballet is committed to providing equal opportunity employment opportunities to candidates and employees without regard to race, religion, creed, age, sex, height, weight, marital status, disability unrelated to an individual's ability to perform adequately, national origin citizenship, ancestry, or any other characteristic protected by law.